Compare the Best Carriers for Shipping Heavy Items Cheap

Overcoming the Challenges of Shipping Large and Heavy Packages

Shipping large and heavy packages presents unique challenges for e-commerce businesses. The logistics involved in handling heavy products require specialized equipment, meticulous planning, and a thorough understanding of carrier regulations. Ensuring that these bulky items reach their destination safely and on time is crucial for maintaining customer satisfaction and optimizing shipping costs.

Reaching Wider Markets with Effective Shipping Solutions

Globalization has enabled businesses to reach wider markets beyond their geographical location. With the reduced need for physical premises, people are increasingly venturing into e-commerce, even operating their businesses from home. Having reliable shipping solutions is a core pillar for a successful e-commerce business. The type of shipping – same-day, two-day, overnight, hybrid, or international – you offer can significantly impact your e-commerce success, especially when dealing with large and heavy packages.

Challenges of Shipping Large and Heavy Packages

Shipping large packages and heavy items presents unique challenges – long delivery windows, on-site delivery experience, and the need for specialized hauling equipment, to name a few. Any parcel exceeding 23 kilograms is classified as heavy and requires unique considerations when packing. Dimensional weight, the fragility of the package, carrier's rules, and package destination are key factors to pay attention to when shipping such items.

Definition of Heavy Items

Many carriers have strict weight and size limits, which shippers must observe. Dimensional weight is one of the key considerations that impact shipping costs. Dimensional weight is the cubic computation of the container used to package the items being shipped and is derived by multiplying the width, length, and height of the package. For instance, if you're using a box measuring 100 cm long, 70 cm wide, and 80 cm high, the dimensional weight is 560,000 cubic centimeters, i.e., (100 x 70 x 80).

The maximum dimensions of a parcel allowed vary from carrier to carrier, but the higher the dimensional weight, the more you're likely to pay. In terms of weight, packages weighing more than 70 lbs or 31.75 kg are classified as heavy items.

Another key consideration is that packaging for heavy items (boxes) must be strongly constructed and labeled with a 'heavy' sticker. For most carriers, if a package exceeds 154.3 lbs or 70 kg, it's categorized as oversized and considered freight.

Heavy items usually attract additional handling costs. This is because they require specialized equipment when handling on-site and loading for transit, and this equipment is usually costly. Managing large items also requires extra labor, further increasing the handling costs. One way to minimize the additional handling charges is by optimizing packaging dimensions, e.g., avoiding packing small items in large boxes and using the right package size instead. If you're shipping oversized items, you should also familiarize yourself with the intricacies of shipping regulations, such as obtaining a permit and using the right packaging material.

Common Challenges

Shipping heavy items presents a myriad of challenges to businesses. Here are a few examples of the most common challenges:

Oversized Packaging:

Heavy and oversized items are generally difficult to ship. They require specialized handling equipment, which is generally expensive to acquire and maintain. The packaging must also be sturdy to avoid damage during handling and transit. You also need to have a crew experienced in safe packaging and handling of the items.

Late or Lost Freight:

Proper coordination is essential to ensure the package arrives on time. One way businesses can overcome this is by investing in tracking technology to gain better visibility of the shipment progression. Tracking software enables monitoring of the shipments from the warehouse to the destination, decreasing the risk of loss or delay.

Shipping Regulations:

Keeping up-to-date with new regulation changes can be a challenge. However, it's essential to ensure you remain compliant and avoid potential penalties for non-compliance. For example, heavy and large items exceeding a certain weight require a permit. When shipping cargo through various states, you must obtain the necessary permits from each state.

Right-handling Equipment:

Some heavy shipments are too heavy and unsafe to be handled by a crew. They require specialized handling equipment moving from point A to B and when loading and offloading. While investing in these equipment is essential for smooth shipping operations, they are capital intensive. They also require a well-trained crew for safe operation.

Safety Concerns:

Shipping heavy and large items requires additional safety measures, such as using the right packaging materials and adding flags and warning signs to caution other road users. Shippers must have an experienced team that understands all the intricacies of the shipping regulations to ensure adherence when processing orders.

Complex Destinations:

Shipping to destinations with complex accessibility is another common challenge when transporting heavy and large items. For instance, moving a heavy and large item requires careful planning to ensure the provision of the necessary equipment for smooth delivery. The cost of shipping has been rising over the past years. With the added surcharges for heavy and large items, shippers should explore the available cost-effective solutions to optimize the costs.

Tips for Cost-Effective Shipping

Here are some tips to consider:

Packaging and Labeling

Heavy items attract additional costs as they have special handling needs. Using the right packaging size, e.g., avoiding packing small shipments in large boxes, can minimize the expense as dimensional weight is one of the factors used when determining the shipping cost. Labeling items properly is also crucial to avoid the risk of wrong delivery. Carriers impose a surcharge for address correction if a package is initially delivered to the wrong customer.

Package Dimensions

Before taking the package to the carrier, calculate the dimensions and look for opportunities for packaging optimization to cut costs. On the same note, opt for lighter but sturdy materials as tare weight can really add up to the total weight of the package.

Splitting Items

Bulking up shipments is always a recommended practice. But if consolidating the items in a single package increases handling complexity, yet they can be easily and cost-effectively shipped in several individual packages, then consider splitting. However, the packaging should be optimized by ensuring the sizes of the boxes match the packages.

Negotiating the Charges

Carriers might be willing to offer a discounted price. Especially during the low season when some of their fleet is lying idle, they might be more open to a charge reduction request to close the deal. Ensure you research first to understand what competitors charge to bargain from an informed position.

Choosing a Reliable Carrier

Delay is a common challenge in heavy item shipping and a huge hindrance for many shippers. Delaying not only inconveniences customers but can ruin your business reputation and close your chances of obtaining repeat business from that customer. Receiving negative reviews from multiple customers, especially on dissatisfaction with order delivery, can lead to many lost business opportunities. Most online shoppers read reviews before purchasing from a business, and a chain of negative reviews can impact their decision no matter how awesome your products and services are.

Choosing a reliable carrier is important to ensure timely delivery for smooth operations. A reliable carrier guarantees speed and efficiency, safe handling, and competitive rates.

Factors Affecting Shipping Costs

Shipping costs are influenced by several factors. Understanding these factors is crucial as shipping cost impacts profitability. Acquiring knowledge on factors influencing the amount you pay for shipments enables you to identify areas of improvement and optimization opportunities.

When it comes to shipping charges, the top three key cost determinants are:

Weight and Dimensions

Weight and dimensions impact the shipping costs directly. The heavier and larger the package, the higher the shipping cost. Optimizing the packaging, e.g., avoiding oversized packages for small items, can reduce the charge significantly.

Illustration

Jane sells a wide range of apparel and accessories in retail and wholesale to both locals from her store and online. She receives a bulk order of bags, shoes, and sportswear from an out-of-state customer. She consults ShipNetwork on shipping modalities and receives instructions on what to do. While packing, she discovers each of the item categories barely fills the boxes. She would love to send each individually, but then she might end up spending unnecessary amounts on shipping costs. To cut back on the potential shipping costs, she opts to get the products in one box as they can all fit in perfectly.

Distance

Shipping domestically is far cheaper than internationally for several reasons. Distance is a key cost determinant; the greater the distance between the shipper's location and the destination, the higher the cost. International shipping also comes with added costs, such as customs duties and trade tariffs.

Delivery Speed

Delivery speed is another factor considered when setting shipping costs. The faster the delivery, the higher the fees, and vice versa. There are two main types of delivery – standard and expedited. Standard shipping is generally a cheaper option than expedited shipping. With standard shipping, the package is delivered within several days. It's slow but cost-effective. On the other hand, expedited shipping involves much faster delivery, either express, overnight, or 2-day shipping. It is a much quicker shipping method but expensive. For instance, a standard delivery per shipment might cost $7, while expedited can cost $13 for 2-day delivery and $30 for overnight delivery.

Overview of Major Shipping Carriers

There are dozens of shipping companies in the United States. Each company has varying offerings; hence, it's advisable to research widely before settling on a carrier to find one with the solution you need. If you're in the process of shopping for a carrier, here is a highlight of the four major companies – ShipNetwork, UPS, FedEx, and DHL.

ShipNetwork

ShipNetwork is a reliable carrier for heavy items shipping committed to simplifying operations through high service quality at affordable rates. It offers both domestic and international shipping for businesses of all sizes. With their patented solution Xparcel, ShipNetwork simplifies shipping operations by providing fast and flexible deliveries through friendly and reliable service. Their solution is designed to eliminate transit delays while optimizing shipping volume thanks to easier scalability.

Within the ShipNetwork platform, shippers can have their package for shipping in five simple steps – choose transit, enter package specs, Xparcel analysis, print labels, and finally, ShipNetwork drivers collect the shipment.

UPS

UPS offers a simple and reliable solution to empower businesses to reach customers across borders. It delivers both international and domestic shipping solutions with standard and expedited options. Their shipping portal enables easier integration with e-commerce for efficient order processing. Flexibility is another notable benefit of hauling heavy and large items through UPS, thanks to their pickup and drop-off options.

FedEx

FedEx is another shipping carrier that offers fast cargo shipping domestically and internationally. With both standard and expedited shipping services, FedEx offers 1, 2, or 3-day domestic services or 1-5-day international express service. Their customizable packages and mobile support provide for easy management of shipments and returns.

DHL

DHL is a convenient shipping solution for express international and domestic shipping of documents and parcels, including heavy items. With vast expertise in international shipping, DHL offers tailored business solutions through flexible import and export options. Their shipping options include air, road, ocean, and rail freight. They're a versatile provider that caters to different shipping needs, including warehousing, transport, packaging, and service logistics, among other solutions.

Comparative Analysis of Carrier Rates

Carrier rates for heavy items vary across different carriers. Each carrier may have a unique standard for heavy items, which significantly impacts the price they charge. For instance, below is a carrier rate comparison of shipping a 50-lb package from Los Angeles to Brooklyn via USPS and FedEx.

Additional Costs and Considerations

There are several additional costs and considerations that are equally important when evaluating the suitability of a carrier.

Insurance and Tracking Services

Insurance is an important element in the shipping business. While no one expects misfortunes, they're inevitable. Theft, damage following an accident while in transit, rough handling by the crew during loading, vessel sinking, natural disasters, etc. – are all potential issues that could arise. Insurance coverage protects your business in the event the unexpected happens, minimizing the potential losses from such an incident.

Similarly, tracking helps mitigate risks in businesses to enhance the shipping experience. With the help of technology, one can easily track cargo from the warehouse to its destination, which reduces shipping disruptions and minimizes delays.

Handling and Other Fees

In addition to the basic carrier fees, shipping companies may have hidden fees that can drastically alter the total cost. These charges (surcharges) are imposed under certain circumstances and often catch you off guard.

Examples of common surcharges include:

• Surcharge on items going to residential areas
• Additional fee on items requiring special handling, e.g., oversized packages
• Surcharge on address correction
• Surcharge on items delivered to remote areas
• Additional fee on items delivered on Saturday
• Surcharge on fuel price increases

Tips for Reducing Shipping Costs

There are several e-commerce strategies you can leverage to reduce the shipping costs. For example, finding out the type of surcharges a carrier imposes to avoid them where possible. There are multiple ways that can help you manage the costs, such as:

Packaging Strategies

Packaging is an important step when preparing a shipment. It protects the item from damage and can also help minimize costs. One of the packaging strategies you should focus on is improving materials storage. Proper storage keeps the materials in good condition, ensuring their quality does not get compromised. Organizing also saves costs by optimizing the space and reducing the amount of storage you need.

Another strategy to leverage is reducing the packaging size as much as it's practically possible to minimize the shipping costs. Dimensional weight is one of the factors used to determine shipping costs, and you can reduce the expense significantly by not using large boxes to send small items.

Here are some best practices to keep in mind when packaging your items for shipping:

• Secure and seal packages properly to avoid items getting lost during transit
• Use high-quality materials to guarantee the sturdiness of the packaging
• Keep updated on shipping regulations to avoid penalties due to non-compliance
• Clearly label the packages to prevent erroneous delivery and the resulting address correction surcharges

Consolidating Shipments

Consolidating shipments is another handy strategy for saving on shipping costs. With bundling, you consolidate multiple orders into one shipment. This is beneficial in many ways, such as leveraging economies of scale to negotiate better rates and easing delivery to reduce transportation costs. Not only does bundling save costs, but it provides convenience and simplicity to both the shipper and the customers.

Here are some handy shipping bundling tips to keep in mind.

• Analyze order volume, paying special attention to items going in the same direction to spot bundling opportunities
• Choose a carrier experienced in fulfilling bundled orders to avoid the inconvenience of wrong deliveries and missed delivery deadlines
• Leverage technology to simplify the shipping process
• Label and package the shipments well to prevent delivery to the wrong address
• Maintain good communication with customers to nurture trust
• Engage a fulfillment center to help with order processing and shipping
• Consider alternative shipping methods like ocean and rail freight

Negotiating Rates

Another strategy you can use to reduce shipping costs is by negotiating rates with carriers. You can do this over the phone, via email, virtual meeting, or in-person if they're accessible. However, before you pick up the phone to call the carrier or arrange a meeting, there are certain factors you should look at to be able to negotiate from an informed position. For instance:

• Understand the market to know the best rate. Find out what other carriers are charging and the services included in their packages.
• Prepare a detailed report of your business for a better understanding of the rate you deserve.
• Find out about the load-to-truck ratio. If there are more trucks than the loads available for shipping, carriers may be more willing to offer you a lower rate.

Alternative Shipping Options

There are several alternative shipping options you can explore for heavy items shipping. Examples include:

Freight Shipping

Freight shipping refers to the transport of cargo via land, sea, or air. It's the most suitable and affordable method of shipping heavy or large items. Each of the three modes – land, sea, air – has its pros and cons. For instance, ground freight is cheaper but slow, while air is faster and more expensive than the former.

Deciding on which of the modes of freight to use depends on factors such as load capacity, destination, speed, and budget. Air freight may be unsuitable if the load is too large or your budget does not allow it, while ground freight might not be ideal for packages requiring urgent delivery. For large-volume shipments, sea transport is the cheapest of the land and air options.

Freight and standard parcel carriers differ in terms of affordability and delivery times. Standard parcel carriers are more expensive than freight shipping but more reliable for expedited deliveries. On the other hand, freight shipping is relatively cheaper than standard parcel services but may be characterized by delays due to the complex logistics involved. Freight is also the most suitable method for shipping heavy and large items, as standard parcel services have strict limits on the maximum weight that can be shipped.

Local Delivery Services

Local delivery services deliver packages within a certain locality. Since they use less fuel and are conversant with the local area for route optimization, they are more cost-effective for businesses. With the growth in e-commerce, local delivery services are ideal for traders looking for convenient shipping solutions to serve customers within their locality. This helps them reach a wider market, offer customers a convenient shopping experience, and boost sales.

Local carriers can also help with heavy item deliveries, but there are pros and cons.

Pros of Local Carriers

• Faster delivery: As the local carriers serve a small geographic area, they're more likely to have fewer and more manageable delivery orders, meaning quicker delivery of your parcels. Another factor that could contribute to faster delivery is the short distance between your business and the customer.
• Cost-effective: Local carriers operate within a small geographical area, meaning they spend less fuel. They're also more likely to be conversant with the local routes, which helps with route optimization for enhanced fuel economy. These, combined with the short distance between your business and the customer, make shipping with local carriers more cost-effective.

Cons of Local Carriers

• Limited geographic area: Since local carriers operate within defined geographical boundaries, they might not be able to deliver to your customers living outside their area of operations. This means you have to work with a regional or national carrier to fulfill non-local orders, further increasing the work of managing multiple providers.
• Limited fleet capabilities: A local carrier might not have a robust fleet to cater to a wide range of shipping needs. This can be limiting especially when the need for shipping special items arises, and they're unable to handle the deliveries.

Manage Heavy Shipments Conveniently with Xparcel

The explosion of e-commerce puts pressure on businesses to streamline their shipping to meet the growing demand for reliable and convenient online shopping experiences. Heavy item shipping is especially a huge challenge for many traders and requires careful planning and execution to guarantee the safe delivery of the goods. Overcoming some of the common shipping challenges – oversized packaging, lost freight, safety concerns, lack of right handling equipment, and complex destinations – should be a priority for every business seeking to streamline their shipping.

With the high costs of shipping involved, businesses must be conversant with the key cost determinants (weight and dimensions, distance, delivery speed) and how they affect the costs for better decision-making. Understanding how other factors, such as insurance and tracking services, handling, and other fees, affect the costs allows businesses to make more informed decisions, especially to avoid hidden costs. Tips like adopting packaging strategies, consolidating shipments, and negotiating rates are excellent strategies for reducing shipping costs.

Choosing an affordable carrier should also be a top priority to minimize costs. However, as much as the goal is to secure the most affordable provider, a good carrier should not compromise essential services and reliability. If you desire to streamline your shipping for efficient order fulfillment, these strategies will be handy. At the same time, we encourage you to explore Xparcel delivery methods and learn how we can power your shipping operations.

Reach out to ShipNetwork to explore how Xparcel can power your shipping operations and help you navigate the complexities of eCommerce shipping with ease and efficiency.